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Project Initiation Documentation (PID)

Project Initiation Documentation

Project Initiation Documentation (PID) Overview

Purpose The purpose of the Project Initiation Documentation is to define the project to form the basis for its management and assess its overall success. The Project Initiation Documentation gives the project’s direction, and scope and (along with the Stage Plan) form the ‘contract’ between the Project Manager and the Project Board.

The three primary uses of the Project Initiation Documentation are to:

  • Ensure that the project has a sound basis before asking the Project Board to make any major commitment to the project
  • Act as a base document against which the Project Board and Project Manager can assess progress, issues, and ongoing viability questions
  • Provide a single source of reference about the project so that people joining the ‘temporary organization’ can quickly find out what the project is about and how it is managed.

The Project Initiation Documentation is a living product in that it should always reflect the current status, plans, and controls of the project. Its component products will need to be updated and re-baselined, as necessary, to reflect the current status of its constituent parts at the end of each stage.

The version of the Project Initiation Documentation used to gain authorization for the project is preserved as the basis against which performance will later be assessed when closing the project.

Contents Project Initiation Documentation should cover the following topics:

  • Project Definition 2
  • Project Approach 2
  • Business Case 2
  • Project Management Team Structure 2
  • Role Descriptions 2
  • Quality Management Strategy 2
  • Configuration Management Strategy 2
  • Risk Management Strategy 2
  • Communication Management Strategy 2
  • Project Plan 2
  • Project Controls 2

Tailoring of Project Management Processes (if applicable) 2

Advice The Project Initiation Documentation is derived from the Project Brief and discussions with the user, business, and supplier stakeholders for input on methods, standards, and controls.

The Project Initiation Documentation could be a single document, an index for a collection of documents, a document with cross-references to several other documents, a collection of information in a project management tool.

The following quality criteria should be observed:

  • The Project Initiation Documentation correctly represents the project
  • It shows a viable, achievable project that is in line with corporate strategy or overall program needs
  • The project management team structure is complete, with names and titles. All the roles have been considered and are backed up by agreed role descriptions. The relationships and lines of authority are clear. If necessary, the project management team structure says to whom the Project Board reports
  • It clearly shows a control, reporting, and direction regime that can be implemented, appropriate to the scale, risk, and importance of the project to corporate or program management
  • The controls cover the needs of the Project Board, Project Manager, and Team Managers and satisfy any delegated assurance requirements
  • It is clear who will administer each control
  • The project objectives, approach, and strategies are consistent with the organization’s corporate social responsibility directive, and the project controls are adequate to ensure that the project remains compliant with such a directive
  • Consideration has been given to the format of the Project Initiation Documentation. For small projects, a single document is appropriate.
    It is more appropriate for the Project Initiation Documentation to be a collection of stand-alone documents for large projects. The volatility of each element of the Project Initiation Documentation should be used to assess whether it should be stand-alone, e.g. elements that are likely to change frequently are best separated out.

Project Initiation Documentation (PID) Definition

(Explaining what the project needs to achieve. It should include information on the sections given below)

This project is about optimizing weather conditions to allow microbes to hasten the biodegradation process to reverse the environmental pollution caused by plastic material. With the various ways meant to reduce the effects of plastic material on the environment, such as recycling and reducing their use, it is important to use degradation to reduce the plastic debris in nature in the 21st Century (Cao et al., 2020).

A close observation of nature can provide a sight on how to solve various industrial problems; in this case, even though the degradation process of plastic material takes a long time, it can be observed by the bleaching of the plastic debris on the beach. This is due to various conditions such as beach sand and weather conditions such as heat, rain, and light. This project applies the optimization of the weather condition that hasten the degradation process in an industrial setting, thus reducing and potentially reverse the effects of plastic debris on the planet (Niu et al., 2020).

Project Initiation Documentation Background

Plastic material plays an intricate role in humanity’s everyday life worldwide, as they are used as carriers for consumer goods, recreation, sanitary application, and even commercial fishing. The material’s hyperbolic nature is durable, low cost and light weight, thus their desirability, especially in the 20th and 21st Century (Cao et al., 2020). This study’s subject affects varying weather conditions (heat, rain, and light) on beach-based plastic decomposition. Get the legit paper writing services today!

The accumulation of plastic debris worldwide and especially within and around the oceans, has exposed the negative effects of having the material on the environment and its threat to the destruction of life. Climatic conditions play a key role in the degradation of plastic material in the soil, which can be observed by the bleaching of plastic material on the beach.

Biodegradation is the ability of any material to decompose in a biological agent’s presence, in this case, the beach sand, and weather conditions such as the rain light and heat. This can be leveraged to reduce the amount of plastic that plays an intricate role in the pollution of the environment. The conditions that fasten the degradation process of plastic material are an effective temperature of over 10″C and soil conditions with nitrogen, thus effectively decomposing the material that enables the digestion of the plastic material by algae, fungi bacteria (Silva et al., 2020).

Project Initiation Documentation objectives

(covering time, cost, quality, scope, risk, and benefit performance goals)

The decomposition of plastic can be fastened by optimizing the natural weather conditions that cause plastic debris weather on the beach. This project aims to apply these conditions in an industrial setting to reduce debris on the beaches and weather bodies. This project seeks to solve environmental pollution by creating conditions that fasten the degradation of plastic material. The Project Initiation Documentation seeks to:

  1. Reduce the commercial cost of cleaning the environment by presenting a cost-effective degradation process of plastic material, thus reducing its accumulation worldwide.
  2. To fasten the degradation of plastic material from a range of 500 to 1000 years to two to 10 years by providing optimal conditions such as moisture and other weather conditions such as temperature (Cao et al., 2020).
  3. To separate the different types of plastic material depending on their ability to degrade, ensuring that the process is optimised for industrial applications.
  4. Create a commercial compost Project Initiation Documentation that degrades the plastic material to biomass and carbon IV oxide, meaning that its molecular composition is lost.
  5. Harvest methane due to the anaerobic biodegradation of the plastic, along with energy and Carbon IV Oxide.

Project Initiation Documentation

Desired outcomes

Oxodegradable plastic material can be decomposed in oxygen, thus a chemical reaction that does not involve bacteria and fungi. The most desired outcome for this project is to be able to decompose all the five types, including Poly(3-hydroxybutyrate-co-3-hydroxy valerate) PHD/V, which is a microbial polymer, posterior cruciate ligament (PCL), Polybutylene succinate (PBS), Poly (butylene succinate-co-butylene adipate) (PBSA) and Polylactic acid (PLA).

The degradation process of plastic material involves ethylene and methane production, which are greenhouse gases, that can be collected for use as fuel for domestic uses such as lighting and cooking. The project is also expected to reduce the time take for the biodegradation process from up to 1000 years to a decade maximum (Silva et al., 2020). Human effort can be applied to apply the degradation process of plastic material in commercial compost facilities. This will help to reduce and potentially terminate the negative effects that arise from plastic-cause environmental pollution.

Project scope and exclusions

The scope of this project involves all the five types of biodegradable plastic polymers that include Poly(3-hydroxybutyrate-co-3-hydroxy valerate) PHD/V, which is a microbial polymer, posterior cruciate ligament (PCL), Polybutylene succinate (PBS), Poly (butylene succinate-co-butylene adipate) (PBSA) and Polylactic acid (PLA), all of which are synthetic polymers. These five polymers are expected to be decomposed into biomass and carbon VI oxides (Niu et al., 2020).

The process will also involve producing and collecting methane gas that can be sold for domestic use. The project will involve the use of different plastic compost facilities that deal with different plastic polymers. The biomass produced due to the degradation of plastic material is used to make fertilizer. However, plastic materials with a high recyclability will be excluded from recycling, and some can be repaired and sanitized for reuse. This plays an intricate role in reducing a load of plastic materials to recycled per year, making the entire process cost-effective at large.

Project Initiation Documentation Constraints and Assumptions

This project is expected to succeed if the budget is sufficient to finance all the processes involved in plastic material degradation. The project is expected to generate profits as it can charge the local government for the degradation of the plastic waste collected throughout the country. It is also assumed that a good percentage of the plastic material can be recycled and reused, meaning that it can thus be sold to finance the rest of the project.

It maintains a low cost, for example, recycling recyclable materials and reusing other plastic wastes such as shopping bags. This plays an intricate role in limiting the project’s return on investment. Therefore, the project is limited to $100 million for the degradation of all five types of polymers (Niu et al., 2020). The project is also constrained by the skilled labor to design and implement the plastic degradation process.

The user(s) and any other known interested parties

For the Project Initiation Documentation to succeed, there is a need for a combined effort between the various parties, such as the government at both the federal and local levels, that is, the project’s expected client. This is because the plastic degradation project is expected to operate under a government contract collection of all the plastic debris in all public spaces. This will also help the government plastic the cost of waste to the various commodities that processes them.

The private sector in all the major cities where this project will be carried out is also a vested party as they are also potential clients as they can pay for the degradation of their waste. Other interested parties involved are the general public expected to benefit from the clean environment after the complete decomposition of plastic waste (Niu et al., 2020). They are also the ultimate clients since they are the stakeholders within the private sector and the taxpayers. They are also expected to provide labor for the project.

Project Initiation Documentation Interfaces

The project is expected to interface with the various local governments who are usually collecting the highest amount of plastic debris—the accessibility of the project’s facilities for the degradation of all the five types of plastic polymers. Therefore, the project will have multiple interfaces with the government at large as it will be the biggest client.

The project is also expected to interfere considerably with the public members as the conservation of the environment is a collective effort, with the most effective way to engage is through social media. The project is also expected to interface with the United Nations Environmental Program (UNEP) given that plastic material is a global concern (Pampel et al., 2020). The project is also expected to interface with the various researchers in biochemistry to develop cutting-edge technology to develop the most effective technology level.

Project Initiation Documentation Approach

(To define the choice of solution that will be used in the project to deliver the business option selected from the Business Case, taking into consideration the operational environment into which the solution must fit)

This project’s framework involves creating various facilities to reduce plastic material degradation from 500 to 10 years by creating compost facilities to facilitate the fastened decomposition of plastic material—the technological constraint to optimize the process, thus shortening the time further (Napper et al., 2020). The reselling of some of the plastic material for reuse and recycling is also plays an intricate role in financing the construction of the decomposition facilities.

This will be essential in setting good standards for proper practice in handling polymers, the board’s scrutiny on the effectiveness and progress of the project, the corporate and clinical framework, and the project management. The project will operate majorly under government contracts with the local government, with some corporate clients and the public being the ultimate beneficiaries.

Business Case

(Describing the justification for the project based on estimated costs, risks and benefits)

The project is expected to cost $100 million for the first face that will involve the degradation of the fastest decomposing polymers, thus will be counted as successful when all the plastic material covers into biomass and carbon IV oxide (Napper et al., 2020). This risk involved with this project is a failure to secure a government contract or a contract with a major client, without which the project cannot thrive.

The other risk factor is that the project’s cost is the technological risk as the technology to make the process fully efficient is not optimized. The project’s benefits are the clean of the environment and the reduction in the cost of shopping as people can freely use plastic shopping bags as degradation will not be fully effective.

Project Management Team Structure

(A chart showing who will be involved with the project)

Project Initiation Documentation

Role Descriptions Project Initiation Documentation

(For the project management team and any other key resources)

The roles involved in the project involve the project director, human resource, and specialists, including this experience in biochemistry and other fields such as law and accounting. The project support staff is also vital. These are expected to make their contribution from within the project.

Quality Management Strategy

(Describing the quality techniques and standards to be applied, and the responsibilities for achieving the required quality levels)

The project’s quality will be controlled through the consistent and continuous measuring of this success by obtaining feedback from the public members. The project inspectors will ensure that all the plastic materials are collected according to the plan to optimize them. The project board is also expected to fill in project acceptance documents to check their satisfaction with the project’s progress.

The government is also expected to present an insight into the quality given that it is the principal client, and thus their feedback will be an effective way of measuring the project’s quality. The project will also be carried out under the guidance of the United Nations Environmental Program (UNEP); thus, the program is also elected to provide an insight into the project’s quality. The profits will also be a measure of the success of the project (Napper et al., 2020).

Configuration Management Strategy

(Describing how and by whom the project’s products will be controlled and protected)

The project is supportive of Trust as a business strategy that relies on organizational structure accountability and leadership. The business process involves risk management and the change of management. The presence and local responsiveness of the decomposition facilities are expected to play an intricate role in the project’s uses. It would also be essential for the project managers to have short-term strategies with the various facilities’ degradation patterns. The skilled personnel’s specialty to take part in the project also plays a key role in establishing the project’s quality standards.

Risk Management Strategy

(Describing the specific risk management techniques and standards to be applied, and the responsibilities for achieving an effective risk management procedure)

The various risk expected within the project’s course is developing an effective technology to optimize the degradation process fully. Dealing with various kinds of polymers is also a challenge as they all decompose at varying rates; separating plastic material depending on the type would be effective in mitigating this risk (Vierkant & Bertelmann, 2020). The strategy and leadership changes are likely to detail the project as the problem must be handled by a person with the necessary skills to understand the process in its entirety.

Communication Management Strategy

(To define the parties interested in the project and the means and frequency of communication between them and the project)

Proper communication plays a key role in the progress of a project as the various parties can effectively coordinate, thus leading to the project’s smooth success. This includes effective communication within the various project teams and along with the various teams. The project board also provides management without making any technical decisions (Pampel et al., 2020). The internal stakeholders also need to communicate effectively, including the shareholders who are the company’s owner running the project. Communication with the government t and members of the public is also essential to ensure an understanding among all parties.

Project Initiation Documentation Plan

(Describing how and when the project’s objectives are to be achieved by showing the major products, activities, and resources required on the project. It provides a baseline against which to monitor the project’s progress stage by stage)

The project’s first sign of success will be measured by the first compost facility’s decomposition, which is expected in the first year. The first stage will involve sorting the various polymers and setting apart the plastic material reused and recycled, thus significantly reducing the cost of decomposing all the plastic debris. The will also lead to the production of methane gas for resale to consumers. The project will be steered with the guidance of the management and the government. The opinions of the members of the public will also be taken into consideration (Pampel et al., 2020).

Project Initiation Documentation Controls

(Summarizing the project-level controls such as stage boundaries, agreed tolerances, monitoring, and reporting)

The control process for the project will be under the board’s guidance after taking the advice of both internal and external consulting experts. The project is also divided into the various deliverables assigned to teams to ensure that there is coordination throughout the staff involved. The board is expected to meet regularly to monitor and discuss the progress of the project closely. The government is also expected to maintain control over the project’s various aspects as it is the primary client. The feedback of the public and the observable cleanliness of the environment are expected to be successful (Vierkant & Bertelmann, 2020).

Tailoring of Project Management Processes (if applicable)

(A summary of how the process will be tailored for the project.)

Project Initiation Documentation

References

  • Cao, C., Bian, C., Wang, G., Bai, B., Xie, Y., & Jin, H. (2020). Co-gasification of plastic wastes and soda lignin in supercritical water. Chemical Engineering Journal, 388, 124277.
  • Napper, I. E., & Thompson, R. C. (2019). Environmental deterioration of biodegradable, oxo-biodegradable, compostable, and conventional plastic carrier bags in the sea, soil, and open-air over a 3-year period. Environmental science & technology, 53(9), 4775-4783.
  • Niu, L., Li, Y., Li, Y., Hu, Q., Hu, J., Zhang, W., … & Zhang, H. (2020). New insights into the vertical distribution and microbial degradation of microplastics in urban river sediments. Water Research, 188, 116449.
  • Pampel, H., Bertelmann, R., & Vierkant, P. (2020). Helmholtz Open Science Office-Shaping the PID Landscape in Germany and Beyond. In RDA Deutschland Tagung 2020 Potsdam, Germany, 27.-29.02. 2020.
  • Silva, A. L. P., Prata, J. C., Walker, T. R., Duarte, A. C., Ouyang, W., Barcelò, D., & Rocha-Santos, T. (2020). Increased plastic pollution due to COVID-19 pandemic: Challenges and recommendations. Chemical Engineering Journal, 126683.
  • Vierkant, P., & Bertelmann, R. (2020). Helmholtz Open Science Office-Shaping the PID Landscape in Germany and Beyond. In PIDapalooza.

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